Secretary

Name and surname: Dragut Mariana

Date and place of birth: 24.07.1964 - Potcoava, Olt County

Home address: Potcoava, Olt County

Education:

University of Craiova - Faculty of Law - Legal Sciences

SNSPA - Faculty of Public Administration - Master's degree

Date of first employment: 03.08.1989

Total work experience: 21 years, 7 months

Duties of the general secretary of the administrative-territorial unit/subdivision
(1) The general secretary of the administrative-territorial unit/subdivision performs, in accordance with the law, the following duties:
a) reviews draft resolutions and countersigns the legality of the mayor's or county council president's orders, as well as the decisions of the local council or county council, as applicable;
b) participates in the meetings of the local council or county council;
c) ensures the management of administrative procedures regarding the relationship between the local council and the mayor, or the county council and its president, as well as between them and the prefect;
d) coordinates the organization of the archive and statistical records of the local council's resolutions and the mayor's orders, as well as the county council's resolutions and the council president's orders;
e) ensures transparency and communication to the authorities, public institutions, and interested parties regarding the documents mentioned in point a);
f) facilitates the procedures for convening the local council or county council, performs secretarial tasks, communicates the agenda, prepares the minutes of the local council or county council meetings, and drafts the resolutions of the local council or county council;
g) ensures the preparation of the matters to be discussed by the local council or county council and its specialized committees;
h) can attest, by derogation from the provisions of Government Ordinance No. 26/2000 on associations and foundations, approved with subsequent modifications and completions by Law No. 246/2005, with subsequent modifications and completions, to the articles of association and statutes of intercommunity development associations of which the administrative-territorial unit is a part;
i) can propose to the mayor or county council president the inclusion of certain issues in the draft agenda of ordinary meetings of the local council or county council;
j) takes roll call and keeps a record of the attendance of local councilors or county councilors at the local council or county council meetings;
k) counts the votes and records the voting results, which are presented to the session chairperson or the county council president or their legal substitutes, as applicable;
l) informs the session chairperson or the county council president, or their legal substitutes, regarding the quorum and majority required for the adoption of each resolution of the local council or county council;
m) prepares the meeting files, binds and numbers the pages, signs and stamps them;
n) ensures that local councilors or county councilors falling under the provisions of Article 228(2) do not participate in the deliberation and adoption of resolutions of the local council or county council; informs the session chairperson, or their legal substitute, of such situations and announces the sanctions provided by law in such cases;
o) certifies the conformity of copies with the original documents in the archive of the administrative-territorial unit/subdivision;
p) other duties provided by law or assigned by administrative acts of the local council, mayor, county council, or county council president, as applicable.
(2) By derogation from the provisions of Article 21(2) of Law No. 273/2006 on local public finance, with subsequent modifications and completions, in situations provided in Article 147(1) and (2), or, as the case may be, in Article 186(1) and (2), the general secretary of the administrative-territorial unit/subdivision fulfills the role of the main credit manager for current activities.
(3) The general secretary of the commune, town, municipality, or administrative-territorial subdivision of the municipality submits a notification to initiate the succession procedure to the chamber of notaries public and the cadastral and real estate publicity office where the deceased had their last domicile:
a) within 30 days from the date of death, if the death occurred in the locality of domicile;
b) upon becoming aware, if the death occurred in another administrative-territorial unit;
c) upon receiving the notification from the territorial office responsible for the real estate registered in the land books established following the completion of systematic registration, within its territorial jurisdiction.
(4) The notification referred to in paragraph (3) includes:
a) the full name and personal identification number of the deceased;
b) the date of death in day, month, year format;
c) the date of birth in day, month, year format;
d) the deceased's last domicile;
e) the movable or immovable property of the deceased recorded in the tax records or, as the case may be, in the agricultural register;
f) information about potential heirs, including their names, addresses for citation.
(5) The duty specified in paragraph (3) may be delegated to one or more persons who exercise delegated duties of the civil status officer, by the mayor's order upon the proposal of the general secretary of the administrative-territorial unit/subdivision.
(6) The mayor ensures the fulfillment of this duty by the general secretary of the commune, town, municipality, or administrative-territorial subdivision of the municipality or, as applicable, by the delegated civil status officer, in accordance with paragraph (5).
(7) Failure to fulfill the duty specified in paragraph (3) entails disciplinary and contraventional sanctions against the responsible person.
(8) The general secretaries of communes and towns where notary public offices do not operate perform, at the parties' request, the following notarial acts:
a) the legalization of signatures on documents presented by the parties, for the purpose of granting social assistance benefits and/or social services by the local public administration authorities of the communes and towns;
b) the legalization of copies of documents presented by the parties, except for privately signed documents.